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Invitation to Tender: Mapping Nordic AI and Data Ecosystem and Strongholds

Tender Instrument Closed

Nordic Innovation is looking for a supplier to map the Nordic AI and Data ecosystem and associated Nordic strongholds, as well as to provide recommendations for concrete Nordic level actions and instruments in the field of responsible use of data and ethical AI.

This tender is part of Nordic Innovation's AI and Data program.

Read more about our AI and Data program

Budget: up to NOK 600 000 excl. VAT

Application deadline: 29 November 2021, 15:00 CET

Timeframe: December 2021 – April 2022

Main beneficiaries of the mapping: The Nordic business sector

Please download all tender documents for a complete overview of the tender and all relevant criteria.

Download all tender documents

About the AI and Data program

The AI and Data program is one of eight programs launched by Nordic Innovation in 2021 that contribute to fulfil the goals of the Nordic ministers for business and innovation's eight initiatives for a greener post-COVID-19 business sector 2021-2024 – and the Nordic prime ministers' vision that the Nordic region will be the most sustainable and integrated region in the world in 2030.

The AI and Data program will run in the period 2021–2024 with a vision of contribution to make the Nordic region a leading region in digitalisation, AI and responsible use of data.

The program takes responsible use of data and ethical AI as a starting point . By making public datasets available across the Nordics, it is possible to gain experience on responsible use of data and ethical AI across the Nordic region.

Action points:

  • Making public datasets with high value available across the Nordic countries for companies that develop solutions with artificial intelligence.
  • Exploring perspectives, needs and opportunities of data for Nordic companies.
  • Joint branding and exchange of experience between companies and other relevant actors across the Nordic countries.
  • Implementation of the Nordic Smart Government (NSG) roadmap.

Consequently, the action points are operationalised in three work packages.

Work packages

  1. Nordic datasets (WP1)
  2. Capabilities (WP2)
  3. Nordic Smart Government (WP3 - not part of this Invitation to Tender)

The purpose and scope of the procurement

The purpose of this procurement is to map the Nordic AI and Data ecosystem and to identify Nordic strongholds in the field of AI and Data, taking responsible use of data and ethical AI as a starting point.

The mapping shall provide an overview of the current state of the Nordic AI and Data ecosystem as a whole. In addition, the mapping shall describe the most relevant national initiatives, programs and support measures and the main actors in the five Nordic countries bearing in mind the two work packages of the AI and Data program (WP1 Nordic datasets; WP2 Capabilities). This should also include identification of national level best practices in the five Nordic countries. A short comparison with relevant EU level activities shall also be included if it brings value for the identification of areas where the Nordics could take the lead together.  

On the basis of mapping national actors, initiatives and best practices in the five Nordic countries, the Supplier shall identify Nordic strongholds which should bring most synergies and opportunities for collaboration at the Nordic level. For the purposes of this assignment, a Nordic stronghold is defined as an area where the Nordic countries complement each other and together posses the necessary prerequisites for the Nordic region to become a frontrunner in the field of AI and Data.  

Based on the ecosystem mapping and identification of Nordic strongholds, the Supplier shall deliver recommendations for targeted Nordic level measures and instruments which should provide most potential for Nordic added value[1], considering the program’s budget framework. The suggested measures should benefit the Nordic business sector. The measures should ideally be such that built on top of national (or bilateral) seed-level initiatives or best practices helping them to grow more. As a result, measures can be implemented more efficiently at the Nordic level and/or they create more impact. Since a previously published report by Rambøll has provided recommendations in the field of datasets that can be collected and opened across the Nordic countries, a special – but not exclusive – emphasis on the recommendations should be put to WP2 – Capabilities.     

In addition, the Supplier shall create the basis for launching pilot projects that can, for instance, test how capabilities of Nordic companies could be improved to stimulate understanding, adoption and application of AI in Nordic companies. The purpose of the pilot projects is to coach Nordic companies in the use of AI for the benefit of their businesses as well as to identify, demonstrate and showcase use cases. Joint branding, exchange of experience and creation of broad-based multi-stakeholder partnerships between companies across the Nordic countries could also be the focus of such pilot projects.     

The mapping of the ecosystem and Nordic strongholds shall at a minimum include:

  1. Mapping of the current state of the Nordic AI and Data ecosystem as a whole.
  2. Mapping of the most relevant national actors, initiatives and best practices in the five Nordic countries.
  3. Identification of Nordic strongholds with most potential for Nordic Added Value.
  4. A short comparison with relevant EU level activities (if it brings value for identifying areas where the Nordics could take the lead together).
  5. Recommendations for Nordic level measures and specific instruments to achieve the vision of the program, with a special (but not exclusive) emphasis on recommendations for WP2 – Capabilities. 
  6. Create the basis for launching pilot projects as described above. 

Timeline

ActivityDate
Publishing of the tender 21 October 2021
Deadline for asking questions regarding the tender16 November 2021 at 10:00 CET
Answers published online17 November 2021 at 15:00 CET
Deadline for Invitation to tender29 November 2021 at 15.00 CET
Selection of supplier10 December 2021
Contract signing17 December 2021
Deadline for validity of tender 90 days from submission deadline
Deadline for completion of the procurement15 April 2022

Please download all tender documents for a complete overview of the tender and all relevant criteria.

Download all tender documents

Questions and answers

QuestionsAnswers
Are there any spesific terms, restrictions etc. from Nordic Innovation - of ownership and use of collected and reported data related to the deliverables?

In case of spesific terms, do you have any thoughts on how the terms should be presented and accepted from those who deliver information to the report (persons, companies etc.)?
Please have a look at the Nordic Innovation Standard Terms and Conditions of Contract for more information: What We Support
The purpose says: “The mapping shall provide an overview of the current state of the Nordic AI and Data ecosystem as a whole.”

Is this meant to be specified to single business/R&D units or on a system/network/cluster level?
This is meant to be specified to a system level, including the most relevant national actors, initiatives and best practises in the five Nordic countries.
Do you have any planned or anticipated activities that you would like this project to interact with? Especially if there is work related to WP1 and WP2.Regarding WP1, the winner of Nordic AI and Data hackathon has been chosen (more information about the hackathon). More information will be provided to the winning tenderer in the kick-off meeting.
How do you see your own involvement in the project?This will be discussed and agreed with in more detail in the kick-off meeting with the winning tenderer.
You write that you expect us to work closely and effectively with relevant stakeholders.. Have you identified stakeholders outside of the Nordic Innovation organization that we should know about and incorporate in our project plan?A crucial part of the mapping study is to identify the relevant actors in AI and Data field in the Nordic region during the study. Nordic Innovation will provide its own contacts and networks with the winning tenderer.
Have you set a planned date for the AI and Data Hackathon? Is there anything you can share about the hackathon (focus, scope etc.) that is not already covered in the previous Invitation to tender documents? These question are aimed at understanding ongoing work related to WP1.More information will be provided in the kick-off meeting (more information about the hackathon). The hackathon will most likely take place in March 2022 (tbc).
Are there any ethical standards or frameworks which we should specifically adhere to during the process?Please have a look at the Nordic Innovation Standard Terms and Conditions of Contract for more information: What We Support
Do you want us to use the Nordic Council's Design Manual for the tender proposal as well? If so, would it be possible to receive a PowerPoint template file to supplement the resources on http://design.norden.org/? Forgive us if we have missed such a file on the website.No, we do not.
What is the place of work or can the work be carried out completely remotely e.g. via Teams? Is the supplier expected to attend or travel under any circumstances?That is up to the tenderer to suggest how to organise the work.
What is the expected timetable for carrying out the work?Please see Invitation to Tender paragraph 4 for a detailed timeline.
What points does the client especially appreciate in the evaluation of The project plan?Please have a look at evaluation criteria in paragraph 3f in the Invitation to Tender.
What kind of entry-level information can the client provide to the supplier as basic information?All entry-level information is provided in the Invitation to Tender.
How and with what resources can the client participate in the project?This will be discussed and agreed with in more detail in the kick-off meeting with the winning tenderer.
What are the initial acceptance criteria for the work?Please have a look at evaluation criteria in paragraph 3f in the Invitation to Tender.

[1] Nordic cooperation is rooted in the idea of Nordic Added Value, i.e., that cooperation across the Nordic region creates new synergies and leads to greater benefits than each Nordic country could obtain individually. Nordic Innovation seeks activities and measures which creates results that would not otherwise be possible.

Contacts

Portrait Anna-Maija Sunnanmark

Anna-Maija Sunnanmark

Senior Innovation Adviser
Anna-Maija is a finance and business development professional with 20 years’ of experience in identifying innovations and scalable business models in various industries in international context with execution capability, a can-do-attitude, holistic perspective and passion to build on Nordic strongholds.

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